Planning a wedding can be overwhelming, but it doesn’t have to be.
I believe stress-free wedding photography should feel effortless, personal, and joyful. That’s why every couple who books with myself is sent a bespoke wedding photography questionnaire- a simple but powerful planning tool designed to help us capture your day exactly as you imagine it.
From timing tips to group shot planning, it helps me to ensure nothing gets missed while giving you the freedom to enjoy your day fully. This is just one of the ways I help you plan for a stress-free, relaxed experience from the very first moment.
The questionnaire isn’t to overwhelm, but to make your day smoother, calmer, and more enjoyable for everyone involved. Here’s a breakdown of what’s in the form, what to expect when filling it in, and why it’s all there.
The Basics For Stress-Free Wedding Photography
The start of the form covers the essentials: your names, contact details, and pronouns. This makes sure I address you both correctly, can reach you (or your key people) on the day, and know where to send any packages or photos afterwards.
Pro tip: Don’t forget to give me your preferred names, especially if you use a nickname day-to-day!
Location, Location…
This section is all about where everything is happening from where you’re getting ready to where the ceremony and reception take place. I ask for full addresses and postcodes so I can plan my journey, avoid delays, and make sure I’m in the right place at the right time (no one wants their photographer lost at a vicarage while you’re walking down the aisle!).
If parking is tricky or the venue is a little hidden, a quick heads-up helps loads. A reserved space is always appreciated- cameras and kit bags aren’t exactly light!
Timeline of the Day
I’ll ask for rough timings: when you’re starting to get ready, when the ceremony begins, when food is served, and when evening guests arrive. These details help me plan coverage, coordinate with other suppliers (like videographers or makeup artists), and capture everything from quiet morning moments to the wild dance floor moves.
I will always arrange a final details call around 6 weeks before to go over the last bits and the timeline. This helps ensure that everything is correct, so that you can relax and know that everything will be covered before your special day- getting the stress-free wedding photography you deserve!
Group Photos
This part is so important and helps keep your day relaxed! I recommend keeping your list to around 10 group shots- that way, we don’t take up too much of your time and you can get back to enjoying your guests and drinks.
Tip: Let the people you’ve listed know they’ll be in a photo. It speeds everything up and avoids anyone wandering off during confetti time.
Speeches, Cake & Dancing
From who’s speaking and when, to when you’re planning the cake cutting and first dance, this part helps me know where to be and when, so nothing gets missed.
The Extra Bits
This section covers the things you might not expect:
- Will there be confetti?
- Any surprises like singing waiters or secret dance routines?
- Any sensitive family dynamics I should be aware of?
- Are there any photography restrictions from your venue or celebrant?
It might seem small, but knowing these details ahead of time helps me support you better discreetly, respectfully, and without interrupting any special moments.
Blogging & Sharing
At the end of the form, there’s a little blog questionnaire where you can share your story as a couple: how you met, how you got engaged, and what your experience of wedding planning has been like.
You can say as much or as little as you like, and of course, let me know if you’d rather I don’t blog about your day- I’ll always respect your wishes. But if you’re up for it, it’s a lovely way to preserve your story and inspire other couples too!
What Makes Our Photography Planning Different?
When you book with us, you’re not just hiring someone to show up and snap photos- you’re getting a well-prepared creative partner who cares about your experience. Our detailed (but totally manageable!) questionnaire is packed with questions that help you:
- Stay on top of your wedding timeline
- Plan your group photos efficiently
- Communicate your must-have moments
- Share personal details that help us tell your unique story
- Avoid common planning stressors (like timeline clashes or photo restrictions)
- Enjoy stress-free wedding photography!
This means less chaos and confusion, and more time to enjoy your wedding- exactly how it should be.
Every couple is different, every wedding has its own flow, and this questionnaire gives me everything I need to photograph it authentically and beautifully.
Need help filling it out or unsure what to put? Just shout- I’m always happy to walk through it with you.
Thinking about booking your photographer and want to know what the process is like? Get in touch here. I’d love to chat.
